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It’s difficult to ensure that everyone’s voice is considered and heard when you have a diverse group of members on your board. The more you value your board members their time and expertise, the more they will take part in discussions. This is where scheduling the agenda, arranging for early distribution, a smart time of the meeting, and easy access to all the necessary resources can go a long way.
A clear line of communication with your board beyond the formal setting of a board meeting is also crucial. It stops bad news or other issues from being discussed for the first times at a meeting and can help to strengthen the bond between directors. Having short interruptions within the meeting room can also help keep meetings productive.
Limiting the topics that are discussed at a board meeting is an excellent way to improve the efficiency of the meetings. Prioritizing two major issues for each meeting helps to keep the discussion on track and facilitates more meaningful discussions.
Board members are often frustrated when a discussion drifts off topic or is led by one person. This can be frustrating for board members, particularly when they’ve spent a lot of time creating the agenda and get distracted by unrelated topics.
You can eliminate lengthy reports and other routine items. Encourage chairpersons and officers to distribute summary bullet points prior to the meeting. This will free up time for strategic discussions without the need for board members listen to lengthy presentations.
www.urbanboardroom.com/how-to-host-a-successful-board-meeting/
