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In remote board meetings participants feel less compelled to pay attention more than in person. It’s much easier to give in to the temptation to check emails, eat a snack or answer the phone. The good news is that you can beat these obstacles when you manage your meetings efficiently. These best practices will help keep your virtual meetings on time safe and productive.
Use a reliable online portal with board management software that includes an agenda builder along with video integration and other useful tools like document centers and task managers. These tools let you conduct meetings without having leave the Definition of the data engineering portal and ensure that everyone can access them regardless of location, time zone, or device. It’s also a good idea to assign a moderator for your meeting. They can oversee the entire system and ensure that the technology is functioning properly.
Make sure you send out meeting reminders at least 24hrs prior to the call. This will lower the number of no-shows and ensure that attendees have all the information they require for participation. In addition, use an agenda template that outlines specific information about the call so that participants don’t get lost in the conversation.
If a board member is unable to attend a remote board meeting the member must provide the board with a formal statement outlining the reason for their absence and describing any reasonable accommodation requested. The board must then decide whether the excuse is valid. This process can be complicated but the board should strive to be as fair and consistent as they can be.
